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Margaret Herrick Residency program

The Margaret Herrick Resident is available to current second year students and recent graduates in the field of library and information science and provides an opportunity to apply 21st century LIS practices in a visually rich environment.  This is a part-time paid position and will be completed by September 2016.

The program is designed to accommodate both the professional interests/curiosity of a successful recruit and the needs of the library’s Graphic Arts department.  The Resident is hired for a one-year term, participates in the library’s staff review process and is eligible for an extension for a second year.

The Library is especially interested in candidates who have diverse backgrounds who can contribute to the diversity and excellence of the Library through work, research and service.

Working closely with collection managers in the library’s Graphic Arts department, the Resident will develop, apply, and advance their knowledge and skills in a real-world setting. The Resident works between 15 and 25 hours per week.


About the Academy of Motion Picture Arts and Sciences

The Academy of Motion Picture Arts and Sciences is a professional organization supporting the arts and sciences of motion pictures.  Best known for its annual awards telecast, the Academy is led by its Board of Governors consisting of representatives of seventeen branches of filmmaking.  The Board’s decisions are managed by a staff of more than 250 people working in three locations with a wide range of activities and educational programs including the world renowned Margaret Herrick Library.


About the Library

The Margaret Herrick Library is a non-circulating reference and research collection devoted to the history and development of the motion picture as an art form and an industry. Established in 1928 and now located in Beverly Hills, the library is open to the public and used year-round by students, scholars, historians and industry professionals.



  • A second-year student in good standing in a library studies program in an accredited institution, with a high academic record (3.5 GPA or higher on a 4.0 scale) or a recent graduate whose degree was conferred in 2015
  • A career interest in cataloging and metadata, awareness of MARC and RDA cataloging formats
  • Bachelor of art in film studies or art/art history
  • Prior library or archives experience, preferably in a special collections environment
  • Experience handling rare and fragile materials


Area of work

The library’s Graphic Arts department is preparing for a complicated data migration involving data currently contained in three different systems.  The Resident will gain meaningful work experience in the area of cataloging, metadata capture and cleanup, conservation assessment, project management, data migration and documentation of new workflows. 


Schedule and salary

The residency is scheduled to begin in October 2015 and will conclude in September 2016.  The resident will work at least 15 hours and up to 25 hours a week if they are enrolled in an academic program. If the resident is a recent graduate, they will work 25 hours a week with all the benefits of a part-time staff member.  The resident will participate in a performance review.


Contractual obligation

  • Work at least 15 hours per week when school is in session and up to 25 during the summer months
  • Work with the Academy’s Social Media department to document the residency in the form of quarterly blog posts
  • If the residency is renewed for a second year, it will culminate with a presentation, poster session, or paper on a project fulfilled during the residency with up to $1500 in travel funds available for this purpose


Steps to apply

  • Complete the online application
  •  Attach the following documents to your application
  • Proof of current enrollment or recent graduation at an ALA accredited library/archive program
  • A personal essay from each applicant of 600 words or less that discusses the following subjects:  (a) the applicant’s reasons for applying; (b) how the applicant will contribute to the diversity of thought; and (c) bring a unique set of experiences to the library and to the field as a whole.
  • Two letters of recommendation:
  • One from a faculty member who is well acquainted with the individual
  • One from a community leader or other individual who can comment on the applicant's non-academic accomplishments and his/her potential to be successful in the field of libraries and archives.
  • Must be authorized to work in the U.S.

Application deadline is September 7, 2015
Applications will not be accepted without all requested materials.