How to Apply
The application for the 2014-2015 grant period is now available.
The deadline for applying is January 17th, 2014.
The program has undergone changes. Please read the guidelines and instructions below before applying.
- Academy Internship Grants are available only to accredited academic institutions and nonprofit organizations that intend to place students, either undergraduate or graduate, in internships that take place in professional environments outside of the school or organization.
- Academy Internship Grants are awarded on a $5,000-per-student basis
- Academy Internship Grants are awarded to institutions, but the grant monies are to be used directly by their selected students, as stipends and/or to cover travel, temporary housing and per diem expenses during the internship period. The grant monies cannot be used for the administration of the institution’s internship program or other indirect costs.
- The Academy is committed to fostering diversity and expanding opportunities for women, people of color, and members of other underrepresented groups in the motion picture industry. In accordance with these values, institutions receiving Academy Internship Grants must award at least half of the grants to individuals from underrepresented groups. If only one grant is awarded, then at least half of the student finalists must be individuals from underrepresented groups.
- In addition to the above, institutions should use the following criteria when considering students for an Academy Internship Grant:
- The student’s demonstrated talent, career drive and financial need.
- Additional weight should be given to students seeking internships in “below-the-line” crafts (i.e., cinematography, editing, production design, costume design, visual effects, sound, music, etc.).
- Additional weight should be given to students seeking internships in Los Angeles or New York, or on active film productions in those or other locales.
- The internship must last for a minimum of 10 weeks at 20 hours per week, or a cumulative 200 hours, and must provide the student with a legitimate educational experience related to some aspect of theatrical motion picture production (from development through distribution), motion picture archiving or motion picture preservation.
- The institution must be able to provide regular oversight to ensure that the internship meets the above requirements. Internships for television- or Internet-focused endeavors are not eligible.
- The Academy should be notified as each student is selected and placed in a qualified internship.
- The institution must ensure that the student’s status as an Academy intern is made known to the industry internship supervisor.
- Upon completion of the internship, each student will be required to submit a report to the Academy evaluating his or her experience. (Guidelines will be made available to students via their institution.)
- The institution will be required to submit a final report as well. (An online form will be made available. See Institution Report Guidelines for details.)
- Internships funded by Academy grants shall comply with all applicable state and federal laws as well as the requirements outlined here: http://www.dol.gov/whd/regs/compliance/whdfs71.htm.
- Academy grants will be distributed by the end of March of each year. Internships should be concluded by the end of the following school year. Grant monies not expended during that time period must be returned to the Academy.
- All Academy grants are awarded with the understanding that the Academy has discretion over the type and degree of recognition it receives from the grant recipient and other beneficiaries. If interns are placed on a feature film and receive screen credit, the credit should include “Academy of Motion Picture Arts and Sciences Intern.”
- The Academy reserves the right to amend the above policy guidelines to accommodate extenuating circumstances or other unusual situations.
If there is an appropriate venue for an acknowledgment of the Academy Internship Grant, the Academy requires that the acknowledgment be made, subject to Academy approval. The acknowledgment should include the following:
- Prominent acknowledgment on material printed for your internship program
- Mention in press releases regarding your internship program
- Mention on your institution’s website, with a link to the Academy’s website
In lieu of, or in addition to, the placement of an Academy logo, the following acknowledgment may be used:
Special support provided by the Academy of Motion Picture Arts and Sciences.
Please note that the Academy places specific restrictions on the use and representation of its name, logo and marks, and must approve such use and representation in advance.
- Grants for this application period are for internships that will occur during the 2014–2015 grant year, which ends on May 30, 2015. Funding will be distributed in March 2014. All applicants will be notified as to the status of their proposals around this time as well.
- Application materials can only be submitted via the Academy's website. Please submit all materials as PDFs.
- Applications must be received by Friday, January 17, 2014. Under no circumstances will extensions be granted.
- Failure to follow all instructions could result in your application being removed from consideration.
In addition to the online application form, a completed application packet will include the following:
- Proposal — Please address the following points in order. Brevity is encouraged and appreciated.
- Please provide a brief history of your institution’s film program.
- What is the educational philosophy of the film program? Is the program focused on teaching practical production skills, film theory, or both? Please explain.
- Please list any faculty members who are working or have recently worked in theatrical motion pictures.
- How many students have graduated from the film program?
- How many of these graduates are currently working in the industry? How do you track this information?
- Please list notable filmmaking awards that students from your film program have won in recent years.
- Please list notable filmmaking awards full-time faculty members have won in recent years.
- What is a student’s estimated annual cost to participate in your film program?
- Please describe how long your film internship program has been in place and how it has evolved.
- Are students required to do an internship for credit? If so, what are the tuition costs for a student to receive credit? Are students required to attend classes, write papers, take a test, etc.? Please describe the qualification criteria and curriculum requirements for students in your internship program.
- What is the minimum number of hours a student must commit to an internship?
- If you’re not an L.A. or New York-based institution, does your institution have an organized L.A.- or New York-based internship program?
- Please describe the role of each staff member dedicated to your internship program, and provide contact information for the program’s primary overseer (if it’s not the contact person for the grant).
- On average, how many students in your film program participate in motion picture industry internships each year?
- How does your program find internships for students? Are alumni involved in this process? Do you keep an active list of internship opportunities for students to consider? If so, approximately how many internships are on the list at any given time? What percentage of the opportunities comes through direct contact by the school (as opposed to generic published lists, such as the UTA job list)?
- Has your institution cultivated industry relationships to help students “shadow” a director, cinematographer, editor, composer, art director, etc. through the motion picture production process? If so, how often have these shadowing experiences occurred, and how successful have they been?
- How do you make sure an unpaid internship complies with federal guidelines?
- Does your institution’s insurance policy cover film program interns during their internships?
- Please discuss your program’s efforts to put students into “below-the-line” craft internships (i.e., cinematography, editing, production design, costume design, visual effects, sound, music, etc.) as well as on-set internships. If you have encountered difficulties placing students in these kinds of internships, please explain.
- How will you select student(s) to receive an Academy Internship Grant?
- How does your institution provide internship oversight? For example, if contrary to expectations a student’s day-to-day internship experience primarily involves getting coffee and re-stocking the fridge (as opposed to attending development meetings or sitting in on an editing session), how would you learn about the problem and work to rectify it?
- How do you follow up with students after they’ve completed their internships? After they’ve graduated?
- Please provide a sample list of companies and film projects for which your students have interned over the last two years, and cite success stories of interns who have turned their experience into a motion picture industry job or career over the last five years.
- In summary, please make a concise case for why your internship program is deserving of Academy Internship Grant support, and how your program will put that funding to best use.
Institutional Information – No longer than two pages.
Description of the organization – One or more paragraphs describing your institution and film program.
Mission statement – One or more paragraphs describing how your internship program serves or expands the goals of your institution and film program.
Staff profiles – Brief profiles of all the primary staff (including professors) who administer your internship program.
Budget – No longer than a page.
A simple breakdown of anticipated costs for your internship program. Also include a breakdown of costs for a typical student participating in a motion picture industry-focused internship. You may include multiple breakdowns if you have students who travel for internships as well as students who participate locally.
Acknowledgment – No longer than a page; a paragraph or list at the end of the proposal would suffice.
A brief description of the manner in which an Academy Internship Grant will be acknowledged by the organization. (See Acknowledgment Guidelines for details.)
Proof of your institution’s nonprofit status
Only new applicants are required to provide proof of nonprofit status. However, the Academy reserves the right to request such proof from previous applicants.
Report required from reapplying institutions
For their 2014–15 application to be considered, all reapplying institutions must submit a final or interim report by Friday January 17, 2014. (See Report Guidelines for details.)
All institutions receiving an Academy Internship Grant must submit a final report when all the internships are completed. Those institutions whose students have not completed their 2013–14 internship by January 1, and who are reapplying for funding, must submit an additional interim report by Friday, January 17, 2014. All reports for the upcoming cycle must be submitted via the Academy’s website. (The online form will be available through your account log-in.)
Reports will typically address the following:
- How many Academy Internship Grants were received? How many of the students helped were members of underrepresented groups (e.g. women, people of color and other minority groups)? Please identify which underrepresented groups benefited from the grant support.
- Give a brief overview of your internship program and describe the process and specific criteria that were used to select the Academy Internship Grant recipients.
- List the internship recipients, how much total funding they received, and where they completed their internship.
- For each student, provide a description of his or her internship and the specific duties the student was expected to perform (as it was presented to you in advance of the student’s participation).
- Please give us your assessment of whether the internships funded by Academy Internship Grants were successful and why.
- What changes, if any, do you anticipate in your internship program next year? In subsequent years?
- List the acknowledgments the Academy received for its Academy Internship Grant support.
- A report from each student who benefited from an Academy Internship Grant is required. (Guidelines will be made available to the students via their institution.) The institution should also include any reports or journal logs that the student is required to submit for the internship. Day-by-day reports, while not required, are encouraged. When available, any reports from the company at which the student interned should also be submitted with the grant report.