Records Management Assistant (Part-Time)

Job Summary:

Assist the Records Manager with a backlog of Academy hardcopy/digital records and materials stored at the Pickford Vault, and where appropriate, contribute to the implementation strategies associated with the Academy Records Retention and Procedures Policy.

Duties and Responsibilities:

  • Assist in the records destruction process by identifying Records eligible for destruction based on department retention schedules.
  • Purge duplicate files and weed out unnecessary materials.
  • Create Records Destruction logs and submit them to the Records Manager for review and approval.
  • Organize hardcopy records, place into storage boxes, and prepare a listing of the boxed records to be archived along with other boxes in storage.
  • Comply with project timelines and facilitate the orderly transfer of records, document imaging, retention, and disposition of various project-related and business records.
  • Provide general assistance to the Records Manager regarding select projects on an as needed basis.

Qualifications and Requirements

  • Bachelor’s degree or comparable degree from an accredited college or university preferred but not required.
  • Previous administrative experience with record-keeping practices in an agency setting.
  • Good organization, time management, and attention to detail.
  • Good written, verbal, and interpersonal communication skills.
  • Ability to work independently when given specific assigned projects.
  • Experience in dealing with sensitive documents/information in a consistent and confidential manner.
  • Basic technical knowledge and experience in working with computers, i.e., applications such as: Microsoft Office, Word, Excel, and FileMaker Pro database are preferred.

Physical Demands

  • Ability to frequently lift and/or move heavy materials such as: binders, files and boxed records when warranted.

To Apply:

Please send cover letter and resume to:  Indicate “Records Management Assistant” in the subject line.

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